(ML 2821 Rev. 11-02)
(Manual Renumbered effective 04/01/2004 ML2914)
The county social service office shall maintain a system of standardized records of case files containing Federal tax return information received through a computer match. Each county social service office shall maintain a permanent system of records that documents all paper case files with IEVS 'hits' information.
Local county offices are to maintain destruction records that identify what Federal tax information (UFO or BENDEX-wage, self employment, and pension) received through a computer match were destroyed, the date, and method of destruction. Also, the name of the employee who destroyed or witnessed actual destruction of the tax data should be recorded. These records should be kept by county social service offices for seven years. Destruction records that do not contain federal tax information received through a computer match should be kept for three years.
Workers will lock-up their case files that contain Federal tax return information received through a computer match during office hours and when gone from their offices for significant periods of time.
FLOW CHART
IRS IEVS Hits