(Revised 09/01/04 ML #2937)
Benefit information received on Internal Revenue Service (UFO and BEER), Social Security benefits, SSI, wage match with Job Service North Dakota, and UIB shall be considered verified unless there is a discrepancy. If a discrepancy is found between these sources and what the recipient reported, proper notice must be given to recipients prior to closing or reducing benefits.
Information obtained on potential assets or incomes not listed above are considered "leads only" and may require additional information not contained in the case file.
In these instances for Food Stamps, notice F901 - IEVS Income Verification or F902 - IEVS Asset Verification must be mailed to the household informing them that they must clarify the potential assets or income within 10 days. If the household fails to respond within these 10 days, a notice of adverse action, F401 - Failure to Provide Information, must be sent advising the household that their case will be closed.
Exception:
Quarterly wage matches through IEVS. If needed verifications cannot be obtained from the individual using the appropriate IEVS verification notice, the quarterly wage must be prorated over the quarter and a claim established. The IEVS verification notices advise the household of the source of the information and also provide the household an opportunity to provide verification of the information received if it differs from the IEVS data.
In these situations, for TANF and Medicaid, the IEVS Assets Verification notice or IEVS Income Verification notice should be mailed to the household informing them that they must clarify the potential assets or incomes within 30 days.
If the household fails to respond within these 30 days, a notice of adverse action, IEVS Notice to Reduce or Close Case, must be sent advising the household that their case will be closed; however, the verification process will continue. The county social service office should directly contact the reporting third party to assist in determining the proper payment amount or to arrive at the correct amounts of overpayment.
If the county social service office is unable to obtain the information requested, the worker is able to use the quarterly wage match, for example, and divide that figure by three to determine the amount of overpayment for those months.