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(Revised 10/02 ML #2814)
The following statement is on the "SFN 616, Child Care Billing Report" and on the "SFN 598, Child Care Application" concerning the use of the recipient’s Social Security number: "Disclosure of the Social Security Number is voluntary and is requested for the purpose of accurate identification. Failure to disclose the Social Security Number will not affect participation in this program."
There may be a Social Security Number (SSN) for the head of the household and for each child for whom Child Care Assistance is paid. If a child does not have a SSN when application is made, you may assist the family in the application process if they chose to apply. As soon as the family receives the SSN, it hopefully will be reported to the worker. While waiting for the SSN, a temporary number is to be given to the child. The number will begin with "999" for the first three digits. The remaining digits should be the same as the last six digits of the case SSN for the first child. If there are more children, add one number to the last digit for each additional child.
As soon as the family reports the SSN, change the number in the system. An error report will be generated to show temporary numbers that are over three months old. A hard copy of the Social Security Number is not required except in situations where there is a problem, such as a duplicate number for two different people.
If the caretakers give you her/his SSN but not the ones for the children, use the same numbering process as when the child does not have a SSN.
If the caretaker does not want to give her/his SSN or those of the children use the same process for numbering the cases as used below for a non-citizen.
If a non-citizen requests Child Care Assistance but does not have a Social Security Number yet, the worker may assign a temporary number to the parent whose name will be the case name and to the child(ren). In this instance, the first three digits will be A999" identifying a temporary number. The second two digits will be that of the county, and the last four digits will identify the number of the person in the family. Example: If the family resides in Barnes County, the number will be 999-02-0001 for the parent. The child’s temporary number will be 999-02-0002. If there are more children, continue in numerical order with the last four digits.
Each county should keep a log of such cases so that temporary numbers are not duplicated i.e., when a second non-citizen family is on Child Care Assistance, the next person number will used.
